The following text was faxed to Harvey Kaslow, Secretary of the Medical Faculty Assembly, by Barbara Solomon, Vice Provost for Faculty and Minority Affairs, on January 11, 1996.
 
 

FACULTY CONTRACT PROCEDURES

In the Spring, the Provost sends a memorandum to Deans asking for their faculty salary proposals for the coming year.

Deans submit their faculty salary proposals to the Provost.

The Provost and Vice Provost for Faculty Affairs review proposals and approve them. (If there are questions regarding a particular salary, the dean is contacted and asked to give an explanation.)

The Provost sends a memorandum to the deans letting them know that their faculty salaries have been approved and they should begin preparing faculty contracts.

The school inputs salary and other information regarding faculty into the contract system. When a contract is complete an "S" is typed In the last field of the contract system indicating that the contract has been approved by the school and is ready to go to the next stage.

A staff member in the office of the Vice Provost for Faculty and Minority Affairs checks the contract system for contracts with "S" status. Scans those contracts for errors and then approves them to be printed. If errors are found or changes need to be made to a contact, the school is contacted so that corrections/changes can be made prior to printing.

Contracts are printed in the AIS office In Kaprielian Hall.

Printed contracts are brought back to the Office of Faculty and Minority Affairs and stamped with the president's signature. After pulling copies for the Provost's Office files the remaining copies are given to the schools who distribute them to their faculty.

If, for any reason, changes need to be made to a contract, the school can contact the Provost's office and have the contract released back to them so that changes can be made and a new contract can be printed.